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Sales Order Processing Services
ADEC provides bespoke solutions for the automatic handling of Sales Order Processing and Billing.
Traditionally, most sales orders arrive via fax or mail, and processing these can be a costly, manual and time-consuming process. But if you could process your orders quickly, efficiently, and correctly, every time, you would not only generate revenue more quickly, you would also promote better customer satisfaction, which leads to repeat business.
Our comprehensive service includes:
- Invoice Creation and Billing
- Data Capture and Data keying
- Audit of Price bands & Discount structures
- Matching and Reconciliation of Charges against Rate Tables or Contracts
- Document Scanning & Conversion
- Data Integration – data export to Oracle, SAP, Sage and virtually any other ERP or Accounts system
- Web based Invoice Retrieval system – eView+
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The Results are:
- Faster order processing
- Better management of rush orders
- Reduced manual labor
- Reduced cost per sales order
- Integration with your existing enterprise systems (such as SAP)
- An auditable sales process
- Automatic customer notifications during key phases of processing
- More satisfied customers
Our service can be totally tailored to suit your own requirements and can cover all or just some of the following processes: ….read more
- Mail receipt via a central PO or DX Box - Secure service using a centralbbox registered at our facility
- Imaging - We use the best IBML scanners to ensure the highest quality images even from feint dot matrix invoices
- Data Integration - ADEC can export data to Oracle, SAP, Sage and virtually any other ERP or Accounts system
- Data capture from paper - We use highly automated invoice capture software to extract header and/or line item data at up to 12,000 invoices per hour
- Three Way Data Matching - We can validate data against POs, Invoices & Delivery Notes (or any other data) to ensure a 99.9% accuracy of your information
- Data Availability - ADEC can export data to you via secure VPN or FTP Links
- Cost Centre Coding and approval - ADEC can code invoices with cost centre and department codes and then forward these for approval using a simple web interface
- Problem Resolution - ADEC can produce exception lists for resolution internally to pre-defined rules and parameters
- Management Reporting - Reports are issued daily that provide all the statistics and exception reporting you require
- Storage - We can store your documents online or in paper format for the regulatory minimum 6 years or send back scanned images on CD
- Per Transaction costs - We invoice you at a fixed rate per transaction, so you can develop an accurate and manageable budget for your invoice processing costs
- If you would like us to provide a no obligation comparison of your 'in-house' vs 'outsourced' costs then please call us now on 0845 165 6245 or email uk@adec-group.co.uk to arrange a consultation
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