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Download Outsourced Invoice
Processing
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Outsourced Invoice Processing
ADEC provides bespoke solutions for the automatic handling of supplier invoices, credit notes and other accounts payable information.
Our comprehensive service covers the manually intensive operation of processing payable invoices, from purchase to receipt and then to payment. Using automated recognition technology, combined with sophisticated web based invoice approval workflow, ADEC delivers scanning from the UK's highest capacity site in Feltham, Middlesex.
Our service can be totally tailored to suit your own requirements and can cover all or just some of the following processes:
- Mail receipt via a central PO or DX Box - Secure service using a centralbbox registered at our facility
- Imaging - We use the best IBML scanners to ensure the highest quality images even from feint dot matrix invoices
- Data Integration - ADEC can export data to Oracle, SAP, Sage and virtually any other ERP or Accounts system
- Data capture from paper - We use highly automated invoice capture software to extract header and/or line item data at up to 12,000 invoices per hour
- Three Way Data Matching - We can validate data against POs, Invoices & Delivery Notes (or any other data) to ensure a 99.9% accuracy of your payables information
- Data Availability - ADEC can export data to you via secure VPN or FTP Links
- Cost Centre Coding and approval - ADEC can code invoices with cost centre and department codes and then forward these for approval using a simple web interface
- Problem Resolution - ADEC can produce exception lists for resolution internally to pre-defined rules and parameters
- Management Reporting - Reports are issued daily that provide all the statistics and exception reporting you require
- Storage - We can store your documents online or in paper format for the regulatory minimum 6 years or send back scanned images on CD
- Per Transaction costs - We invoice you at a fixed rate per transaction, so you can develop an accurate and manageable budget for your invoice processing costs
- If you would like us to provide a no obligation comparison of your 'in-house' vs 'outsourced' costs then please call us now on 0845 165 6245 or email uk@adec-group.com to arrange a consultation
Fully Outsourced Invoice Processing Service
ADEC can provide a fully outsourced invoice management service. This can be implemented as a long term trial or as an immediate cost saving solution in order to deliver benefits without any capital expenditure.
This allows you to have a variable rather than fixed cost solution that can be adjusted according to the demand in your business.
The ADEC invoice processing service includes:
- PO receipt of supplier invoices
- Receipt of electronic or EDI generated invoices
- Scanning of paper original copies of invoices
- Full logging of each transaction
- Cheque cashing and handling service
- Data extraction of both header and line items
- Validation of data for correct values, codes, etc
- Matching of invoices to purchase orders
- Exception handling
- Routing for approval using web enabled software as a managed service on ADEC's remote servers
- Fully proven integration of remote data with virtually every leading ERP and account system
- Full management reports
For further information please email uk@adec-group.com or call 0845 165 6245
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